In this fast-paced competitive world, the need for Agency Management Software is very much essential. If you are unfamiliar with such a tool, you can learn all you need to know about it right here in this blog.
If you are running a business or is a part of the administration and top-level management, then you must surely know how much of tedious task is to maintain a well-organized working environment where every aspect of an employee’s activity regarding the task assigned, leaves taken, performance indicators along with having a clear and organized billing system where client hours are duly accounted for.
Before the current advancements in technology these tasks were to be manually taken care of, which goes without mentioning means a lot of time-consuming tasks taking away their productivity. It must also be noted that though time-consuming we cannot take away these tasks as they play a key factor in ensuring the smooth functioning of your organization.
Project management Software was the ultimate solution
This software helps to track employees’ work, know their productivity levels, create a proper billing system, help in resource planning, etc.
But there still was a catch, for each individual requirement you needed different project management software that would take on that specific task/requirement, which in turn meant higher costs. Also, the use of multiple project management systems increases manual tasks where you have to pull data from different sources if you generate certain reports.
Now is there a solution to these problems?
Yes in the form of the perfect and organized Agency Management Software. An Agency Management Software will take care of every need an agency requires using one single software or system.
What is an Agency Management Software?
Just as mentioned above, project management systems are efficient for a specific task they are customized for, an Agency Management Software like Coherence, for example, goes to the next level to provide efficient services so that you can have an organized workforce.
An Agency Management System is technical assistance that aids in the planning, scheduling, and organization of all aspects of a project’s effective completion. The program is designed in such a way that users and other stakeholders may keep track of the project’s current status and progress. This results in more efficient planning and proper time management when assigning tasks and individuals to the project’s team. Organizations all across the world have adopted and begun to actively use Agency Management Systems in their daily operations.
The major benefits of using Agency Management in business operations are:
Improved Clarity
Agency Management systems pave the way for clear and good communication thus eliminating the occurrence of miscommunication and lack of understanding of the process, requirements, deadlines, cost, etc. of the project.
Boosting productivity
When there is improved communication and clarity on what is to be done and what is the expected outcome, employees are motivated to work with much better enthusiasm which leads to better productivity and quality results.
Accountability
As the agency management system clearly defines which task is to be carried out by whom and by when, it helps to create a sense of accountability to the task for the concerned members of the team.
Meant for the long run
An Agency Management system once incorporated into your business operations is meant to be present for the rest of the organization’s life, which means this is a long-term investment that helps to yield repetitive successes.
Encourages Remote Work
Though offices have started to bring back employees to their offices, the Hybrid work model and to an extent remote work is mostly preferred by employees and employers alike. A major challenge for remote work was the inability to effectively track what the employees are doing and the progress of their work. An agency management system takes away from the challenge and ensures managers are always aware of their team’s activities and project statuses.
The Ideal Agency Management Software – Coherence
Coherence is an all-in-one tool that combines features in one single system whereas in other cases you may find it in multiple AMSs.
The common norm is agencies around the world using about 3-4 systems for different purposes, this use of multiple systems equals an increase in costs.
For example:
You have a project management system that lets you track the activities of your employees. You get to know what task or project they are working on and for how long. This helps you to know how much time they require to work on their projects and know how productive they are during work hours. But when you have to generate an invoice you will have extra manual work on your hands because your billing system is completely different software, so you will have to pull data from your time-tracking system and manually enter it in your billing system to generate your invoices, which is an extra task that adds to your time. This is also a problem when you have to make performance reports as well since you have to go from one source to another to gather data and manually create reports. Another common situation where the use of multiple systems causes more problems than the solutions they offer is facing difficulty in resource management.
You know which employee is assigned to which task, but the problem arises when you have to assign a new task, you do not know who is available for the day or on a later date, because your leave management system is in yet another software, which means you will have to go back and forth between software for a very simple matter. It is not just a matter of cost, you may have now understood using multiple systems for project management can hinder your teams’ productivity and efficiency as well.
The perfect solution for this is to bring together all these key factors in one place – which is Coherence Using Coherence as your agency management system will mean, with the cost of one, you will get the benefits of many.
- Advanced Dashboard with real-time employee activities, overdue items, Monthly P&L, etc.
- Payroll Management
- Payslip generation
- Access roles management
- Users and client management
- Daily status reports
- Role permissions management
- Checklists, and Checklists management
- Time Tracking
- Email signature template
- Work notes
- Quick access button
These are a few of the many features of Coherence that just makes sense for efficient Agency management in your organization.
Coherence goes far beyond your standard Agency Management system by being simple to learn and deploy, as well as making task management easier for your team. You can use unique features such as “Guidelines”, “Work Notes”, “Easy Access Button”, “Issue records”, “Credentials”, and so on to improve your job quality and time management for better results and higher productivity.
Coherence is a well-organized software that can suit all of an agency’s criteria and specific needs, genuinely delivering on the promise of a more efficient and structured workforce.