Effective Project Management Hacks To Boost Productivity
Being a Project Manager comes with many tasks and responsibilities that eat up our time. The many meetings, chats, discussions, etc are some things we cannot do away with. But what about those tasks that take away our productivity?
Like assigning tasks, creating reports, scheduling meetings and conferences, etc.
Do you ever wonder what makes project managers and projects successful? It is a synthesis of managerial abilities and software tools. A successful project is dependent on several variables, including the team member’s understanding of the aim, the project manager’s openness to recommendations, and putting in the necessary time and effort.
This could mean some heavy trust and responsibility on the Project Manager’s shoulders, which is why it is essential for them to be educated with certain hacks and tips that can help to increase their and their team’s productivity, enhance the end results of the project etc.
In this blog we will discuss some hacks in Project Management to Increase overall productivity
The right team
First and foremost, know whom to hire, and whom to put on which team. Try to understand the strengths and weaknesses of each team member right from the hiring process, giving you an idea on how well the person will be able perform on the tasks and projects you assign them on an individual basis as well as a team player.
Proper Communication
You can expect your team to perform the way you want or expect them to e=if they are not clear in what they are supposed to do. Which is why “Communication is key” is the Golden Mantra for you. Take time to explain the project in detail, communicate what result is expected from each of them in their individual tasks.
New Projects means new Learning experiences
While each of your initiatives may follow patterns you’ve observed on previous projects, approach each new project as a unique learning opportunity for yourself and your team. Take advantage of new project possibilities to learn a new skill, deepen your expertise of a specific area, take on a difficult task, or experiment with your communication style or how you use and pull data on a project. It can mean the difference between a project that just meets its objectives and one that surpasses them.
Meetings only when absolutely necessary
While regular meetings are important and a good way to ensure you and your team are updated with all newer changes and requirements and to know the team’s productivity along with the project’s progress, it is also important to make sure you do not hold multiple meetings a day or even in the week unless actually required. It also helps if you ensure meetings are too long that take up most of the day so that your team can actually do the things rather than sit and talk about it.
Effective Delegation
You need to take up all the work, remember to be a team player in the team you have created. Trust them to do the work as effectively and efficiently as you would have. Delegating the smaller tasks to your team will help you to focus on your bigger tasks and other responsibilities without having to work overtime. This will also further motivate your team to put in the best effort as they realize the trust you give them
Track Diligently
Keeping track of your project’s data is one method for properly managing a project. Project managers must be aware of the overall progress of their projects. Knowing the numbers will allow you to change the schedule if something has to be reconsidered. It also enables you to quickly convey data when a client requests project details.
Make use of the right Project Management Tool
Project Management Tools are softwares that help to automate repetitive and menial tasks, helping Project Managers to save time and to focus on more important works. It is critical for project managers to become familiar with and use these technologies so that you and your team can synchronize information across platforms successfully and efficiently. These tools will undoubtedly save you time and effort because they allow you to simply communicate information and track progress within your team. But The Project Managers must be careful to know which tool to implement and how to use them. It is highly advisable to use an all-in-one tool like Coherence App, as it does the work of multiple Project Management Tools.
How Coherence is the Ultimate Hack!
As mentioned, digital tools and Project Management Software are now blessings in disguise for Project Managers. That being said, it is also important to note that implementing any Project Management Software (PMS) is not a guarantee for enhanced productivity and end results. Most PMS address certain specific tasks and requirements alone, for example, you might be able to install a PMS that lets you assign tasks to different members of your team, but to see the progress and activity of your team on those tasks you will need to implement a completely different PMS that lets you time-track your employees’ working hours. If you have to generate invoices you will have to go back and forth between PMSes and make use of yet another PMS to generate the invoice or you may have to do it manually yourself. As you can imagine, this will result in:
- Spending more time on menial tasks
- Costs running high by using multiple PMS
- Spending more time training employees on different PMS
Which is why implementing The Coherence App is the ultimate hack for increasing productivity.
You will not have to implement multiple PMSes as Coherence is an all-in-one tool that features the functions of many in one. Thus with the cost of just one PMS you can get the benefits of many.
- Project Management : Coherence offers a comprehensive project management system with numerous features, making it an essential tool for effective project management
- HR Management: The HR team can easily record the profiles and comments of candi- dates they contact, while also managing interview schedules
- Kanban View: Managing tasks is made easy with the user-friendly Kanban view, allowing for effortless Drag and Drop movement between statuses
- Performance Report:The quality of team members is evaluated based on factors such as billable hours, absences, and rejected tasks, resulting in a corresponding score.
- Advanced Time Tracking: Team members can easily track their time on tasks with just one click, and can add notes about each task upon ending a tracking session.
- Invoicing And Reconciliation: Easily invoice billable projects with a single click, saving time and effort. Generate invoices effortlessly for the clients, ensuring smooth financial transactions and professionalism.
- Manage time off and holidays: Avoid holidays and time off clashes. Leave Management help’s to get the full picture of everyone’s availability
- Resource planning: Gantt charts can be used to perform detailed resource allocation and project planning. This aids in the monitoring and management of resource availability and use.
You need not follow every one of them to a “T” but rather take notes and see how you can employ the same at your organization. Also remember Today’s approach to getting things done is to use smart technology to decrease manual labor. For example, employing project management software to keep records, monitor team performance, and communicate with clients.