Project Management Software or PMS is a software tool that aids in the smooth running of organizational operations, be it task planning, resource management, reporting, etc. You can find various PMS in the market all of which offer special features and functions to help you with having a smooth-sailing workforce.
This digital platform helps individuals and organizations to plan projects, allocate tasks and keep their teams on track with every project/task deadline.
As mentioned there are various types of Project management software that are used by organizations worldwide, here we have curated for you the top 10 of the same for your easy reference. We will also discuss how and the best way to choose which PMS will be the right one for you and your organization.
How to Choose the Best Project Management Software
As stated above different Project management software offers different functions and features meant for making your daily and challenging manual tasks easy, but the difference in their functions means it is addressed for a specific purpose. This is why you need to have your own research and considerations before you invest in a PMS, you need to lay down all your requirements and expectations from the PMS when you implement them in your organization.
Here are a few factors you should consider:
Overall Features
Though having a lot of features may seem to be a good thing, sometimes you may not need it all. A feature overload is not ideal and can be proven to be a complication rather than an advantage. Also, you must make sure the said features are what you require and suitable for your operations, always keep in mind what works for one may not work for you. So have a clear idea of what you want from a PMS.
Ease of Use
If it is complicated to use or requires a lot of time and training for you and your team to use the tool, then it is clearly not the right one for the job. Choosing the right tool or the easiest to use depend on the size and tech knowledge of your team. Some common features to consider include – Templates, automation, mobile apps, user guides, demo illustrations, etc.
Proper Reporting
If you can get proper reporting and analytics within your PMS then it helps you and makes everything easier for you to know your project progress, team performance, etc. The best PMS will have the functionality of offering dashboards that will convert the data into simple graph charts, reports, etc. it is an added benefit that the PMS can offer for custom report generation depending on your organization’s operations and specific KPIs.
Cost
This should be the number one factor before investing in any PMS. Make sure you can stay within your budget and be guaranteed the best results from this investment. There are some PMS that are free to use, but if you want to use their better features, it is always recommended to take up the paid plan, work on your budget and work on what you need from the PMS and create a balance ensuring you can keep your costs to a minimum. Keep in mind that implementing a PMS is a long-term investment.
Customer Reviews
Even though different organizations have different needs, looking into customer reviews can help you gain a real understanding of how well the considered PMS is working for the ones that have implemented them, it will also help you to know and understand their level of customer support should there be a mishap within the PMS. Thus helping you to make an informed decision rather than putting in a blind trust.
Top 10 Project Management Software Of 2023
Now to discuss what you are here for, following the top 10 PMS you can consider for your company’s smooth and organized workflow:
Coherence
Coherence is an all-in-one agency software that offers an array of features and functions usually found in multiple systems. Which is the most ideal as it helps you to cut costs and gain the benefits of many. Report generation, Task management, Project Planning, Resource Planning, leave management, etc. are some of the features of Coherence, making it an essential tool for effective project management.
ClickUp
ClickUp is a comprehensive visual project management software with a plethora of features. It allows you to organize projects, assign tasks, and work with your colleagues. This is best for Agile Development Teams
Freedcamp
Freedcamp is a web, mobile, and desktop project management and collaboration system for teams. This is a powerful project management tool for both personal and commercial use. Freedcamp is free for an unlimited number of users, files, and projects.
Asana
Asana is a well-known visual project management software. It emphasizes increasing efficiency and tracking key project variables. It provides four different project views: list, board, timeline, and calendar. Tasks, subtasks, milestones, dependencies, custom fields, and forms are examples of core project management skills. It also includes communication tools like private messaging and task comments.
Zoho Projects
You may use Zoho Projects to plan, organize, and collaborate on projects. It incorporates social networking site-inspired features such as forums, feeds, and conversations.
It has a Gantt chart that allows you to break down major projects and plan them in detail. This graphic can also be used for resource allocation and workload management.
Smartsheet
Smartsheet isn’t your average project management tool. It’s a spreadsheet-like application that allows you to automate workflows. It also aids in the visualization of activities from various perspectives and the interpretation of complex data.
It’s ideal for Excel users who need a break from difficult formulas. Smartsheet handles all of these complex calculations over multiple sheets.
Notion
The notion is both a project management and a note-taking application. It’s designed for artists, designers, and marketers. It allows you to make databases, wikis, documents, and notes.
You can design your own databases for your projects. Databases can be viewed in table, list, calendar, board, timeline, and gallery modes. In addition, everything in Notion is organized in a page and block structure. Blocks are sections of content that can be added to a page. It could be a sentence, a to-do list item, an image, or an embedded file.
Airtable
Airtable is a free project management software for enterprises of all sizes. It provides a versatile platform that can be utilized for an indefinite number of bases. If you handle your projects with Google Sheets or Microsoft Excel, Airtable can be your preferred project management solution. It is well-known for its spreadsheet-like interface, although it also includes various project views. Calendar, Grid, Kanban, and Timeline views are among them.
Teamwork
Teamwork is an excellent project management software for businesses and professionals. Client access controls enable clients to work together on projects.
It includes billing and invoicing features, different views, and a collaborative document editor. You may also keep track of your employees’ time and workload.
Wrike
Wrike is a modern cloud-based intelligent work management application. It provides traditional project management views such as a list, a Kanban board, and a Gantt chart.
As a result of customizable dashboards, you can receive 360° visibility across departments. With real-time information, you can visualize progress and team performance. Visual checking and automatic approvals can contribute to a shorter feedback cycle.
Jira
Jira is an issue and project management software designed for software development teams. It provides both Scrum and Kanban boards for project and day-to-day task management. It also provides roadmaps that provide teams with complete visibility to make swift decisions. With its extensive reports and insights, you can always track project success and keep teams informed.
With this list, you can choose the best among the best as your project management system and implement the same into your organization for a better organized and smooth-running workforce